Presentation Guidelines

All proposals should be submitted online and include a title, description (500 words), track, audience, format, room and AV set up, and speaker info. More details are on the proposal form.

All sessions are 75 minutes long. Please identify the appropriate session format for your proposal. Full details on session types are found below:

Panels

Panels provide an opportunity for examining specific problems or topics from a variety of perspectives and include 3-4 participants. Panels may present alternative solutions, interpretations, or contrasting points of view on a specified subject or in relation to a common theme. The Joint Conference of Librarians of Color Program Committee encourages the identification of all panelists at the time of proposal submission. In panel sessions, presenters speak for 10 minutes each followed by audience discussion. A typical structure for a session with four panelists allows approximately 5 minutes for the moderator to introduce the session, 10 minutes for each presenter, and 30 minutes for discussion.

Individual Papers/Presentations

Individual paper and presentation proposals are submitted for sessions led by one person(or occasionally two). Due to space constraints, not all individual papers/presentations will be accepted. Some will be arranged into panels by the Joint Conference of Librarians of Color (JCLC) Program Committee, while others will become poster sessions. Individual presentations should indicate why the presenter is uniquely suited to address the topic independently.

IMPORTANT: Due to a limited number of meeting rooms individual paper/presentation proposals may be converted into a panel or poster session. JCLC strongly encourages presenters who wish to deliver individual papers or presentations to organize complete panels with colleagues.

Roundtables

Roundtables typically include a moderator and 4-5 presenters who make brief, informal remarks about a specific idea or project. They are usually for small groups and allow for extensive discussion and audience participation.

Workshops

Workshops provide an opportunity to exchange information or work on a common problem, project, or shared interest. Workshops are typically experientially oriented, grounded in some sort of diversity agenda, and include brief presentations that allow adequate time for reflective discussion and interaction.

Poster Sessions

Poster Sessions present research or analysis on a topic by combining graphics and text on a 4’x8’ board. The poster session presenter is available during an assigned session time in order to interact on a one-on-one basis with the attendees viewing the poster. A well-planned poster communicates its message in a visually and textually powerful way, allowing the attendee to grasp the information quickly.

**JCLC will also accept proposals in different formats (other than those listed above) that will excite, engage and create a new learning environment for conference attendees**